Office of the Director of National Intelligence Seal

30147 - Executive Project Coordinator/Executive Assistant - GS-13

Maryland-Montgomery County

Component Mission

The Civil Liberties and Privacy Office (CLPO) implements the responsibilities of the Civil Liberties Protection Officer under applicable laws, executive orders, directives, and policies, including Section 103D of the National Security Act, Section 1062 of the Intelligence Reform and Terrorism Prevention Act, and EO 12333. Specifically, the CLPO's mission includes to oversee compliance by the Office of the Director of National Intelligence (ODNI) with the constitution, all laws, Executive Orders, and implementing guidelines relating to civil liberties or privacy; ensure the protection of civil liberties and privacy is appropriately incorporated in policies and procedures developed and implemented by the ODNI and elements of the Intelligence Community (IC); ensure that the use of technologies sustain, and do not erode, privacy protections regarding the use, collection, and disclosure of personal information; ensure adequate procedures to receive, respond to, investigate, and redress privacy and civil liberties complaints; assess - and as appropriate, investigate - complaints and other information indicating possible abuses of civil liberties and privacy in the activities of the ODNI; conduct privacy impact assessments and ensure that personal information contained in a system of records subject to the Privacy Act is handled in compliance with fair information practices set out in the Privacy Act; review ODNI actions, policies, guidelines, and their implementation; and perform other duties as assigned by the DNI.

Major Duties and Responsibilities (MDRs)

•This position provides executive-level support to the Chief, Deputy Chief, and CLPT Office. Duties require knowledge of administrative support and project coordination procedures and the ability to apply these skills to increase the efficiency of the office.
Key responsibilities:
o Schedule meetings/events and manage calendars for the Chief and Deputy Chief.
o Provide administrative support in the management and coordination of strategic and tactical projects, execute action taskings associated with assigned projects, and provide project status and reporting.
o Research and write drafts of talking points, correspondence, executive summaries, communications, presentations, and briefing materials; prepare activity reports and summaries.
o Receive and evaluate all correspondence including e-mail and mail to determine the proper course of action; prioritize and track action items and coordinate responses from internal and external sources within established deadlines.
o Monitor and facilitate the dissemination of sensitive information and documentation; alert leadership regarding issues that impact the office.
o Review all correspondence and packages for content, accuracy, clarity and completeness; ensure information, background, and references are complete; edit and proofread for appropriate format, grammar, and spelling. o Serve as executive secretariat for IC-wide meetings for the office; distribute meeting agendas, meeting notes, reports and follow-up tasks and actions.
o Coordinate and manage senior executive-level visits and high-level meetings/events; ensure completion of arrangements of security clearances, escorting (when needed), VIP parking, and building access; compile and prepare background information, draft meeting agendas/materials, and set up meeting/event space.
o Arrange sensitive and complex domestic and foreign travel documents and plans, including drafting and submitting cables; coordinate schedules, itineraries, passport/visa requests, lodging and travel accounting vouchers.
o Coordinate with transportation/motor pool, logistics, facilities, IT, travel, contracts, finance and security services.
o Serve as alternate content manager/editor for office publications.

Mandatory and Educational Requirements

•Extensive experience managing and coordinating schedules for senior executives.
• Extensive knowledge of office management and administrative functions involving logistics, facilities, budget, finance, contracts, travel, security and HR procedures and systems, to include knowledge of administrative regulations, policies, entitlements, allowances, and unique authorities.
• Extensive knowledge of organizational protocol policies and procedures and of quality assurance procedures to ensure data integrity and timeliness; extensive knowledge of filing and records management systems and practices.
• Demonstrated interpersonal, organizational, and problem-solving skills, including the demonstrated ability to develop positive working relationships and networks with internal and external senior leaders, managers and staff while managing competing priorities and maintaining a high level of attention to detail.
• Extensive knowledge and skill in the application of office support computer applications for word processing, spreadsheets, presentations, administrative applications (e.g., travel/accounting/etc.), e-mail, calendars, and databases storage/retrieval; and,
• Extensive knowledge and skill in IC standards for correspondence, English grammar, spelling, punctuation, and proofreading, as well as oral and written communication skills sufficient to compose and deliver responses to customers.
• Thorough knowledge of classification management policies and procedures and of quality assurance procedures.

Desired Requirements

•A minimum of five years of experience in the IC or the ODNI.
• Excellent analytical and critical thinking skills, including the ability to interpret complex information from multiple sources and translate that into viable products.
• Ability to manage competing priorities with exceptional attention to detail.
• Ability to work effectively in a highly active and fast-paced organization.

Applicants from Federal Agencies outside the IC, please visit www.dni.gov and search the vacancy number for directions on how to apply to this vacancy.
What To Expect Next

The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 30 days of the closing date of this announcement. Due to the large number of applications received, applicants will be contacted ONLY if they have been selected for an interview.

Job Interview Travel: Candidates from outside the Washington, D.C., area may be selected for a telephone, teleconference, or in-person interview. If selected for an in-person interview, any travel or lodging will be at the applicant's personal expense.

Other Information

The ODNI is an equal opportunity employer and abides by applicable employment laws and regulations.

REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES: The ODNI provides reasonable accommodations to otherwise qualified applicants with disabilities. IF YOU NEED A REASONABLE ACCOMMODATION for any part of the application and hiring process, please notify the Intelligence Community Equal Employment Opportunity and Diversity Office Representative by classified email at DNI-EEOD-RA-ACF@exchange.cia.ic.gov, by unclassified email at DNI-EEOD@dni.gov, by telephone at 301-243-0704 or by FAX at 301-243-1200. Your request for reasonable accommodation will be addressed on a case-by-case basis. PLEASE DO NOT SUBMIT YOUR APPLICATION TO THE EEOD EMAIL ADDRESS. THIS EMAIL IS FOR REASONABLE ACCOMMODATION REQUESTS ONLY. PLEASE SUBMIT YOUR APPLICATION VIA THE EMAIL ADDRESS PROVIDED IN THE 'HOW TO APPLY' SECTION ABOVE.

1. IC employees must apply by the vacancy close date. The IC employee application should include the following...
a. A brief (two-page limit) candidate resume or biographical summary.
b. A short narrative describing the applicant's qualifications (general and specific) for the joint duty rotational assignment.

2. Consistent with IC Standard 601-1, IC employees must be nominated by their employing (home) element within 10 days of the vacancy close date in order to be considered by the gaining element. Please contact your employing element's Joint Duty Program Office for nomination procedures as some agencies may require written supervisory endorsement at the time of application. IC Element Joint Duty Program Office contact info can be found at: https://jointduty.dni.ic.gov/Contacts.aspx

Any application sent directly by an IC employee to the gaining element will not be considered.

ODNI Recruitment Team B

Mission Management
Bethesda, MD